Generic administration duties
Greets and welcomes all visitors and callers to the service.
Ensures that everyone visiting / telephoning care@ is given a positive response and referred to appropriate personnel.
Deals with the enquiries sensitively and acts accordingly.
Inputs information onto the system
Assists with project work undertaken by the administration function.
Assists with the production of publicity/marketing materials and the administration of appropriate systems to manage this activity.
Provides a high standard of administration and data input support (invoices, letters etc).
Assists with the upkeep and smooth running of the office, ensuring neatness and orderliness throughout.
Uses office systems (e.g.: photocopier, telephones, fax, computers).
Assists with internal communications (e.g. circulating documents, ensuring messages are conveyed and dealt with).
Monitors supplies (e.g. stamps, stationery).
Assists with organising meetings, events and activities at the office as appropriate including making refreshments.
In conjunction with Head of care@ takes responsibility for Health and Safety matters, advising colleagues on updates, policies, procedures.
Support volunteers within the administration function.
Undertakes such other duties as may be determined from time to time commensurate with the range of activities described above and in line with any developments or changes.