SECRETARY, KEIGHLEY PRIDE
To ensure the smooth and efficient running of meetings, providing assistance and support to the Chair of the Board. To be responsible for legislative and regulatory requirements affecting the group and its activities, including ensuring all actions are in line with the group’s governing document.
● To liaise with the Chair to plan, arrange and produce agendas and supporting papers for trustee meetings and for drafting the subsequent minutes.
● To act as group secretary and ensure that group law, and regulatory requirements of reporting and public accountability are complied with.
● To ensure that all meetings comply with the requirements of the governing document.
● Arranging and administrating trustee meetings and any sub-committees in line with legal, and other regulatory requirements, and in accordance with the governing document.
● Advise and guide the Board of any legal and regulatory implications of the group’s strategic plan.
● Acting as the custodian of the governing document, in liaison with the trustees, reviewing its appropriateness and monitoring that the group’s activities reflect the objects set out in the governing document. Also, to act as the holder of statutory registers and books, and other legal and important documents such as insurance policies.
● Ensuring that trustee decisions are implemented in accordance with the group’s governing document or other internal operational procedures.
● Ensuring the group’s stationery, including electronic communications (emails, websites etc), orders, invoices, cheques and other relevant documents include all the details required under company law and, if applicable, group law and/or VAT law.
● Plan and prepare the committee meetings and AGM with others as appropriate (planning dates, booking rooms, sending out minutes and other papers.
● Minute committee meetings or ensure another minute taker is available.
● Accurately record decisions and actions in the minutes and report to the next committee meeting on the progress of actions and the result of decisions.
● Experience of record keeping, information retrieval and dissemination of data/documentation, and writing agendas and concise minutes.
● Knowledge of charity law and the voluntary sector.
● Commitment to the organisation and a willingness to devote the necessary time and effort
● Preparedness to make recommendations to the Board and a willingness to speak your mind with diplomacy
● An understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship
● An ability to work effectively as a member of a team
● Excellent communication and interpersonal skills
● A positive and ‘can-do’ outlook as well as a sense of humour
● Commitment to promoting equality and diversity
● Ability to organize time and work to deadlines